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Control and Arbitration Department - (MCIA) (under the aegis of The Ministry of Agro-Industry and Food Security)

Functions


THE CONTROL BOARD AND ITS FUNCTIONS
Head Office
The Board consists of:-
 
  a Chairman;
  a representative of the The Ministry of Agro-Industry and Food Security;
  one independent member;
  two representatives of millers;
  one representative of planters cultivating canes on 12 hectares  or more of land;
  one representative of planters cultivating canes on less than 12 hectares of land;
  one representative of cane planters who are members of Cooperative Credit Societies;
  one representative of the Mauritius Sugar Authority.
The main functions of the Board are to:-
 
arbitrate disputes between planters, millers and middlemen.
control the weighbridges used for the weighing of sugar cane and its products;
control the milling of canes and the manufacture of sugar
determine the quantity of sugar and by-products accruing to planters and millers.
determine the boundaries of factory areas
register cane contracts between planters, middleman, Co-operative Credit     Societies and millers
determine the refund of cane transport cost and fertilizer value of molasses
 
 
 
The island is divided into 7 factory areas. Planters must deliver their canes to the mill situated within their factory area. Any request for a change of factory area must be made to the Board before 31st January of each crop year.
In exceptional situations, for example:
(a) when a planter's canes have been burnt but the factory in his area has not yet started operating;
or
(b) when a factory has ceased its milling activities;
or
(c) when there is a prolonged factory breakdown, the Board may deliver a permit authorising a transfer of canes to another factory.
It is an offence to transfer canes from one factory area to another without the authorisation of the Board.
 
Before supplying canes to the factory within their factory area, planters must enter into a contract with their factory individually or through a Co-operative Credit Society or a middleman. Such contract must be signed before 31st May of each crop year. After this date, a permit from the Control Board, RĂ©duit, will be required. This permit is delivered, free of charge, on presentation of the planter's Sugar Insurance Fund Board card for that year.
No contract must be renewed before its expiry.
Every contract entered into for any crop year, must be forwarded to the Board for registration not later than 15th June of that crop year.
 
The date, time and rate of delivery of the canes (quota) are determined by the parties. Any dispute must be referred to the Board.
The miller is entitled to decline any variety of canes which is prohibited by law.
In the event of stoppage of the factory, the miller must notify the planter of the stoppage. On being notified of a stoppage, the planter must cease cutting his canes until he received notice from the miller to resume cutting.
 
Before the start of the crop season all weighbridges are calibrated by the staff of the Board. Three lorries equipped with lifting cranes of 1.5 tonnes capacity and with sets of calibrated weights are used for the purpose. Throughout the crop season the accuracy of all cane and sugar weighbridges are regularly checked.
Where a planter has any doubt on the accuracy of the weight of his consignment of canes delivered at a weighbridge, objection to the weighing should be made before the canes are unloaded and a request may be made for the canes to be reweighed.
 
Cane weighing at weighbridge
In case of dispute, the matter should be reported  to the Officer-in-Charge of the Control Board laboratory at the factory.
Planters are advised to verify the figures recorded on the receipt and the digital display at each weighing before leaving the weighbridge platform. In case the printing device is not operating, the weight recorded by hand on the receipt should be checked immediately.
The maximum allowable percentage of extraneous matter (white tops, green leaves, dry straw, roots, rocks, etc.)  in cane is 12 %.
Any extraneous matter exceeding 12 % may be deducted from the weight of the cane load, after a determination has been carried out.
 
 
The quantity of sugar accruing to planters is based on the sucrose content tests carried out by the 21 Control Board Laboratories. The sucrose content of cane is influenced by factors such as :
the climate
the time of harvest
the cane variety
the state of cleanliness or deterioration of his canes
For cane testing purposes, each factory area is divided into distinct zones (REGIONS) taking into account factors such as climate and topography. All canes harvested from a region are tested together and the average result of such tests will apply to all planters in that region for assessment purposes.
Individual planters or group of planters may have their canes tested separately on application to the Board before 15th March of any crop year. The minimum weight of cane required to qualify for a separate test is presently 400 tonnes. However, the final decision to grant a test rests with the Board.
Once a separate test is granted to a planter or a group of planters, the latter must ensure that the canes delivered are mature and clean, in order to achieve a high extraction rate.
Immature, Petite Saison and Burnt canes will be accepted for milling on the condition that they are tested separately. The planter must sign a certificate to that effect at the Control Board Laboratory before delivering his canes to the factory. Canes which are in an advanced stage of deterioration may be rejected.
 
The Board issues a weekly Bulletin showing the evolution of sucrose % cane (richesse) of all regions to enable planters to monitor their crop performance. These bulletins are posted at the sugar factories, Farmers Service Corporation sub-offices and Control Board laboratories.
Planters can also obtain the results of the tests carried out on their canes by calling at their respective laboratories.
 
The Board issues three Provisional Assessments of sugar during the crop to enable planters to obtain financial advances for canes delivered.
A Final Assessment is issued at the end of the crop. Planters may within twenty one days of the date on which notice of the Final Assessment is last published in the press, appeal to the Board, stating the grounds of appeal.
 
The planter is authorised to take delivery of the scums to which he is entitled within fifteen days of the delivery of the canes to the miller, but the planter is not compelled to remove the scums before the amount to be removed represents either a full cart load or a full lorry load depending on the mean of transport used.
 
Planters are entitled to:-
 
78% of sugar extracted from their canes (varying normally from 60kg to 90kg of sugar per tonne cane, depending on the sucrose content) after taking into account the average efficiency of all factories 
100% of the filter cake (scum) (varying normally from 25 to 50kg per tonne cane, depending on the factory performance and moisture content of the filter cake)
100% of the molasses extracted from their canes (varying normally from 25 to 40kg, depending on the factory performance )
a share in the bagasse sold or utilised beneficially such as for the production of electricity;
a refund on the cost of transport of their canes to their factory in excess of an initial distance of 6.4 kms (4 miles), the rate of refund being determined annually by the Board.
 
 
 
Where a dispute arises in relation to:-
 
the boundaries of factory areas;
the determination of the quantity of sugar, filter cake and molasses accruing to planters;
the weighing of canes;
any similar or related matter.
Any party to the dispute may refer it to the Board for arbitration.